Elegant Events

   Wedding and Event Management 
We specialize in pulling it all together!

 

                               WEDDING COORDINATING AND PLANNING

 

It is imperative that you have a say in your wedding or event planning, therefore, we have tailored our services to align with the level of involvement of your request. 

 

 






 Limited Day of Coordination (Ceremony Only) – Starting at $300 

 

  • Up to one in-person meeting and unlimited phone calls/emails
  • Walk-through of the ceremony location before rehearsal
  • General wedding day time-line for wedding party and vendors
  • Pin on corsages and boutonnieres, distribute bouquets to bridal party (if needed)
  • Set-up unity candle and guest book/pen
  • Attend and orchestrate rehearsal (up to 1 hour)
  • Instruct members of wedding party how to line-up for the reception Grand Entrance
  • Coordinate processional and recessional and make sure ceremony starts on time
  • Supervision of ceremony
  • Lead guests to cocktail hour or reception area (if ceremony and reception are in the same venue)
  • Emergency wedding kit on hand
  • Arrive 1.5 hours before wedding and stay 30 minutes after wedding
  •  

 

Day of Coordination (Ceremony and Reception) – Starting at $750

 

  • Services begin 8 weeks before wedding
  • Up to one in-person meeting (up to 2 hours) and unlimited phone calls/emails
  • Wedding day time-line submitted for approval within 2 weeks of wedding
  • Personalized Wedding Site/Domain for The Couple to Share With Their Guests
  • Assist vendors wedding party, family members, and guests as needed
  • Vendor suggestions as needed
  • Confirmation of vendors one week before wedding to ensure they have met their obligations and correct any problems that may occur
  • Coordination of Events at Reception with Key Vendors (entrance announcement, receiving line, dances, toast, cake cutting, garter toss, bouquet toss,

      and other cultural traditions

  • Gather your items and gifts at the end of the night and place into your designated vehicle
  • Pin on corsages and boutonnieres, distribute bouquets to bridal party
  • Set-up unity candle and guest book/pen, escort cards, pictures, table cameras, favors, organize tables with correct number of chairs, tape loose cards

      to gifts, wrap cake topper, wash and pack toasting flutes, cake and knife server

  • Distribute your final vendor payments
  • Attend and orchestrate rehearsal (up to 1 hour)
  • Emergency wedding kit
  • Instruct members of wedding party how to line-up for the reception Grand Entrance
  • Coordinate processional and recessional and make sure ceremony starts on time
  • Supervision of ceremony and reception to ensure a smooth and stress-free day by Lead Coordinator (up to 10 hours of service on wedding day)*
  • Event assistant**
  • Lead guests to cocktail hour or reception area (if ceremony and reception are in the same venue)
  • Emergency wedding kit on hand


    *$50 for each additional hour requested

**One wedding day assistant for up to 100 guests. Please add $125 for an additional assistant for weddings over 150 guests

 

 

SILVER PACKAGE – Starting at $1,500

 

  • Provide Vendor Recommendations
  • Negotiate Vendor Pricing & Contracts
  • Wedding Coordinator Available Via Phone & Email
  • Personalized Wedding Site/Domain for the Couple to Share with their Guests
  • Three Planning Meetings (2 hours each)
  • Establish & maintain planning Time-lime
  • Assist in wedding decor design (colors, unique theme, etc.)
  • Create and track budget throughout the planning process
  • Act as liaison between Bride/Groom and Vendors
  • Arrange vendor meetings and track vendor payment due dates
  • Attend any three vendor meetings
  • Assist with selection of rental items to enhance decor design
  • Assist with selection/design of save-the-dates, invitations, programs, etc.
  • Attend seamstress appointment for bustling instructions
  • Coordinate hotel block & transportation for out-of-town guests
  • Provide information to obtain marriage license and name change
  • Conduct rehearsal


    *Up to 10 hours of Lead Coordinator Time on Wedding Day

   All services listed in Day of Coordination Package 

       

       

      GOLD PACKAGE – Starting at $2,500

       

      • Provide Vendor Recommendation
      • Negotiate Vendor pricing & contracts (Floral, Linens, Cake, etc.)
      • Dedicated Wedding coordinator available via phone and email
      • Personalized Wedding website/domain for couple to share with guests
      • Conduct ongoing monthly planning Time-line
      • Assist in wedding decor design (color palette, unique touches, theme, etc.)
      • Create & track budge throughout the planning process
      • Act as Liaison between Bride/Groom and Vendors
      • Arrange Vendor meetings & track vendor payment due dates
      • Attend all Vendor meetings
      • Assist with Ceremony & Reception location selection
      • Assist with Reception Menu & Beverage Selection
      • Assist with Selection of Rental Items to enhance Decor Design
      • Assist with Selection/Design of Save-the-dates, Invitations, programs, etc.
      • Coordinate Hotel & Transportation for Out-of-Town Guests
      • Management of Guest List and assist with Seating Arrangements
      • Call Guests who don’t RSVP
      • Provide information to obtain Marriage License and Name change
      • Coordinate additional Wedding Weekend Activities (Brunch, Golf, etc.)
      • Conduct Rehearsal
      • Assist with Rehearsal Dinner (Location, Menu, Setup of Personal Items, etc.)
      • Up to 12 hours of Lead Coordinator time on Wedding Day
      • Up to two event assistants for 8 hours on wedding day
      • All Services listed in Day of Coordination Package
      • In-person lunch (my treat) two, or three weeks after the wedding to discuss the event
      •  

       

      PLATINUM PACKAGE – Starting at $5000

       

      This package is designed for the couple who are unable to plan and execute any of the major details of their wedding for whatever reason. With this package we plan EVERYTHING! Simply give us your budget, priorities and wish list and we will go to work for you. We supervise all vendor meetings, site visits, tastings, fittings, and more. When you need us, we are there. The Platinum Package includes everything in the Gold Package and more. All you have to do us show up and prepare to be amazed.

       

      • Unlimited meetings
      • Track the progress of your wedding planning on a dedicated, personalized website 24/7
      • Wedding and reception design, advice and execution
      • Contract negotiation
      • Venue and vendor research and selection
      • Interview vendors as needed
      • Handle all RSVP’s
      • Prepare honeymoon suite with champagne, rose petals on bed, chocolates and soft music (limitations apply)
      • Return any rental items (Limitations may apply. Client is responsible for all rentals.)
      •  

         

      If you don’t need a full package, but still need our assistance for the minor details then the A-la-Carte services is perfect for you. For $75 per hour (2 hour minimum) we will help you with:

      • Timeline and checklist development
      • Budget tracking
      • Venue and vendor referrals
      • Invitation wording
      • Guest RSVP and tracking
      • Vow wording and unique ceremony ideas
      • And anything else you need assistance with (Limitations may apply)
      • Event Set-up/Break-down (Additional $100/hour
      •  

       

       Destination Weddings – Airfare/Transportation, Hotel or Cruise expense

       

      *Everything in the Gold Package

        Secure your wedding date with a 50% deposit upon signing of the contract. Balance is due 10 days prior to your event. 

       

      **All prices are subject to change. Elegant Events reserves the right to charge an additional 10% fee for weddings on holidays, holiday weekends, or

          for events located more than 50 miles one-way from the Bay Area.